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Grant for self-organised mobilities


Due to the current situation with Covid-19, we would like to draw your attention to travel warnings and therefore recommend that you include this in your planning. If you go abroad despite travel warnings, you do so at your own risk and responsibility.

What is the grant for self-organised mobilities?

The following types self-organised research and study mobilities abroad are funded:

  • Preparing academic work (laboratory work, field research, work in archives / libraries / collections etc.) as part of the bachelor's / master's / diploma thesis or dissertation
  • Participating in specialist courses / summer schools for learning scientific methods and practices (for ideas see e.g.  summer schools and short-term programmes)
  • Attending classes, if the host institution is not a partner institution within other available mobility and network programmes

Step 1: Application

After you have fixed the dates and the stay abroad, you can apply for a grant at the Office for International Relations. You can find more information about the application process here:

The following provisions apply:

  • In the case of stays that primarily serve the preparation of academic papers, the simultaneous attendance of courses is permitted if it is a useful addition (even if the host institution is a partner institution within the framework of other mobility and network programs)
  • Only one grant may be applied for per thesis
  • Language courses and participation in conferences are not funded
  • Study place must be organized independently and proven in writing when submitting the application documents
  • Current application is possible, but the selection of the grantees will only take place after the application deadline

Minimum stay: 5 days

Maximum length of stay when writing a thesis:

  • Bachelor's theses: a maximum of 1 month
  • Diploma or master's theses: a maximum of 2 months
  • Dissertations: a maximum of 4 months

Maximum length of stay for field research:

  • Diploma or master's thesis: a maximum of 6 months
  • Dissertation: a maximum of 8 months (in particularly justified exceptional cases: 12 months)

Maximum length of stay for subject-specific courses:

Depending on the duration and type of course, it is the decision of the Commission of the Office of International Relations

Maximum length of stay when attending courses: 10 months

Extension of the granted period is only possible if:

  • a new justification
  • a new invitation / confirmation
  • a new letter of recommendation from the original proponents 

be submitted. Independent of this, the stay can be extended at your own expense.

  • Enrolled for a regular study programme at the University of Graz
  • Minimum age: 19 years
  • At the time of starting your mobility (not at the time of application) you have completed at least the first year of undergraduate studies in the field of study relevant to your stay
  • No employment at the University of Graz during the stay abroad
  • If you are employed during the grant has to be officially reported and can lead to a reduction of the funding amount. Secondary activities are only permitted if the purpose of the stay is not impaired.

If you plan to attend courses abroad, it is recommended that you complete the equivalent of 30 ECTS points per semester  (= study performance of one semester) during your stay abroad, which can be recognized for your studies at the University of Graz.

For the application you have to create a preliminary study plan, i.e. you have to put together the courses you would like to complete at the partner institution(s). The study plan is only a preliminary plan. If you have been assigned to a partner institution (from step 2 onwards), you have to draw up a pre-recognition notification (Vorausbescheid), in which you announce the officially planned study performance abroad.

Note: Consider the processing time of the pre-recognition notification when planning ahead.

You apply online via the Mobility-Online (MO) database. Access MO via your personal business card in UNIGRAZonline. Instructions can be found here.

You have to upload / fill out the following application documents in Mobility-Online:

  • Application form with photo and signature
    • Download the form in Mobility-Online.
    • Fill it out and add a photo of yourself. Sign the form.
    • Scan the signed form including a photo and upload it to Mobility-Online
  • CV (tabular resume), signed
  • Letter of motivation, 1-2 A4 pages (template)
  • Transcript of records for all previous semesters (Studienerfolgsnachweis, printout from UNIGRAZOnline)
  • Copy of bachelor's / master's / diploma / PhD certificate
  • Confirmation of supervision / confirmation of admission / invitation from the host institution with the exact duration of the planned stay (not applicable for field research)
  • Pre-recognition notice (Vorausbescheid) from the University of Graz as confirmation of the creditability of courses (not applicable for research stays for the thesis)

Submit the following documents in original to the programme officer:

  • 1 letter of recommendation (template)
    Note: When assessing the required period of stay abroad, the person making the recommendation is requested to only state the period that is absolutely necessary. 

    The letters of recommendation must be signed and stamped by the Institute and can be sent directly to the programme officer by the person making the recommendation.

You can submit your application documents before the start of your stay. Selection meetings are held 3 times a year, they take place around the following application deadlines:

  • 09 October 2020
  • 22 January 2021
  • 14 May 2021

We only accept complete applications.

  • You receive a grant to cover the increased living costs while abroad:  grant amounts per country
  • There is no legal entitlement to the grant.

Please read:  Financial Grant Information Sheet


Step 2: selection

After the application deadline, the selection meeting takes place (3 times a year). At the meeting, a committee determines who will receive a grant for the self-organized stay. You can apply for the grant on an ongoing basis, but we will only inform you after the selection meeting whether you will receive the grant. You will receive an email with the application result.

Step 3: payment of the grant

All exchange students at Uni Graz are obliged to sign an agreement for their stay abroad. By signing this agreement, you officially accept the nomination. You will receive detailed instructions by email.

The grant is paid out in two installments:

  1. Rate = 80% before the stay
  2. Rate = 20% after submitting all required final documents (see "After your stay")

During the stay

We wish you a successful stay!

You do not have to pay any tuition fees at the University of Graz when staying abroad for more than 14 days. Attention: You must  pay your students union fee (ÖH Beitrag) to stay enrolled at Uni Graz!

Please also clarify independently whether you have to pay tuition fees at your host institution!

You are responsible for obtaining suitable insurance coverage abroad. We recommend contacting your current insurance company directly if you have any questions. The grant does not include insurance coverage.

Note: If you are compulsorily insured in Austria, check whether you have a valid " European Health Insurance Card " (EHIC). The EHIC is located on the back of your e-card and is recognized in the EU countries as well as Bosnia-Herzegovina, Iceland, Liechtenstein, North Macedonia, Montenegro, Switzerland and Serbia. Please contact your insurance provider in Austria for more information.

After the stay

You must upload the following documents to Mobility-Online within 10 weeks of completing your stay abroad.

  1. Electronic report on the stay  (template)
    The report should give an overall impression of your stay: both about the professional as well as about general experiences on site. These student reports are published in the experience report portal, ideas and a template can be found here: auslandserfahrung.uni-graz.at
  2. Confirmation of stay: the host institution has to confirm your exact period of stay (arrival - departure date). The confirmation must have a signature and a university or institute stamp (not applicable for field research)
  3. Transcript of records or confirmation of course attendance from the host institution (not applicable in case of thesis research)
  4. Recognition notification or confirmation from the supervisor of the University of Graz that the scholarship has been used as intended (with signature and institute stamp)
Programme officer:

Vera Hartmann

Dott.ssa MA

Universitätsplatz 3
Ground floor
8010 Graz

Phone:+43 (0)316 380 - 1251

Office hours:

Mon - Fri: 9.30 am - 12 noon
Wed: 1 - 3 pm
as well as on appointment

(during holidays:
Mon - Thur: 10 am - 12 noon)

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