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Erasmus+ mobility

Why you should go abroad with Erasmus+

  • EU programme to support stays abroad in EU countries as well as Iceland, Norway, North Macedonia, Serbia and Turkey
  • Financial support to cover the increased cost of living, up to 480 euros per month
    • Additional allowance if you receive study allowances in Austria
    • No tuition fees at the host institution
    • Special grant for people with illness or disability
    • Special grant if you have children
  • Recognition of classes and theses completed abroad
  • 1-2 additional tolerance semesters at Uni Graz
  • Free online language courses

Currently relevant

Partner institutions

Here you can find the lists with spots which are still available for the academic year 2021/2022. You are welcome to apply until March 25, 2021. You can create your application in Mobility-Online (access through UNIGRAZonline).

You can apply for interdisciplinary places regardless of your field of studies. You can find the places currently available in the above-mentioned faculty lists under "Interdisciplinary places (for all studies)". These places are awarded by the Office of International Relations.

Note: When applying, you can apply for a total of 3 places, you can select a mix of interdisciplinary places and study-related places.

Please check the incoming pages of our partner institutions to learn more about the respective requirements and courses.

What is a faculty?
A faculty is an association of similar sciences, as well as the higher administrative unit at the university. Fields of study or institutes are assigned to a faculty, the study of psychology belongs to the Faculty of Natural Sciences at the University of Graz, for example. There are 6 faculties at the University of Graz.

You apply for stays in Switzerland through Erasmus+, although Switzerland does not participate in the Erasmus+ programme. Stays are financed by the "Swiss-European Mobility Programme (SEMP)".

The European Commission's guidelines allow mobilities to the country of origin.

This excludes stays in the country where you usually stay. Example: Your center of life is in a neighbouring country (e.g. Slovenia) but you study in Austria (cross-border commuter). In this case, an Erasmus+ stay in the country of residence (e.g. Slovenia) is not financially supported.

You are not sure which university/institution to apply for? Are you looking for background information from former students?

Use our experience report portal (auslandserfahrung.uni-graz.at) and the social media channels of the University of Graz to find out about the experiences of other students.

Step 1: application

Here you can find further information about the application process as well as the application deadlines:

In our information sessions on the Erasmus+ application process, we support you:

  • with finding a suitable partner institution
  • with creating the online application in Mobility-Online
  • by useful tips, tricks and experience reports

Important: All sessions will be held in German!

 

Current events

15th March 2021 at 10.30am online via UniMeet: https://unimeet.uni-graz.at/b/nov-bzx-rzq-xug 

 

Info events at faculties & institutes

These events take place on a regular basis. You can find the current dates below.

Faculty of Law (REWI)

17th March 2021, 2pm online: https://unimeet.uni-graz.at/b/ste-xm3-vry

Erasmus+ study visits are possible for 3 -12 months.

Maximum length of stay: In each level of study (bachelor, master's, doctorate) Erasmus+ stays up to a maximum of 12 months are possible, regardless of type (study visit/traineeships) and the number of mobilitys (e.g. 2 study periods of 5 months each and one traineeship for 2 months). For students enrolled for a diploma degree, stays of up to 24 months are possible. Already completed stays (e.g. in the LLP program) are included in the maximum length of stay!

You can apply for an Erasmus+ mobility (study visit) if you:

  • are enrolled for a full degree (ordentliches Studium) at the University of Graz
    OR
    are enrolled as part of a NAWI Graz study programme
    OR
    are enrolled for the teaching training programme for secondary level general education within the framework of "Entwicklungsverbund Süd-Ost" (Infosheet)
  • have completed at least the first year of the study programme relevant for the stay at the start of mobility (not at the time of application) - only relevant for bachelor students
  • do not exceed the maximum length of stay for Erasmus+ stays per level of study
  • if necessary, meet the requirements depending on the study programme. Further information can be found at the study place lists.

Please check the incoming pages of the partner institutions to learn more about the respective requirements and courses.

For the application, you create a study plan, i.e. you put together the preliminary courses at the partner institution. Only when you were allocated a place, you create a recognition document in which you make your final selection of courses.

Ideally, you will complete the equivalent of 30 ECTS credits per semester (=study performance of one semester), which are recognised for your studies at the University of Graz. If you are writing a thesis (Master's thesis, dissertation,...), the ECTS credits awarded by the supervisor for the successful progress of the work are also considered.

As a minimum requirement, you must have completed 3 ECTS points (recognized in Graz), per month of stay.

First, you need to register for Mobility-Online. You can access Mobility-Online via your personal business card in UNIGRAZonline under International Relations. A guide can be found here.

Tip: On the website www.ilovepdf.com you can convert other formats into one pdf-file.

 

You can apply for up to 3 partner institutions online.

Application in Mobility-Online:

You must fill in/upload the following application documents in Mobility-Online (Download: Checklist Documents).

  • Update your data
  • Application form with photo and signature:
    1. Download the form in Mobility-Online and print it out.
    2. Attach a photo of yourself to the application form (this can also be inserted into the document before printing) and sign this form personally.
    3. Scan the signed form and upload it to Mobility-Online.
       
  • Letter of motivation, giving academic reasons for your stay (in English, if language of instruction at partner institution is not German, unless otherwise indicated on the place list "Platzliste" - available in German only) max. 1-2 pages, at least one paragraph per selected partner institution.
  • Preliminary study plan (template): your preliminary study plan does not require an official confirmation. You can choose what you consider suitable, if necessary you can consult the respective Erasmus+ coordinator.
  • Curriculum vitae (only in English if language of instruction at partner institution is English)
  • Proof of the language skills required at the partner institutions (observe the minimum requirements of the partner institution!)
    Examples:
    • Evidence of completed studies / completed courses
    • Secondary school certificate
    • Language Certificates
    • Document, in which you will assess your own langauge skills and explain how you will still prove them (e.g. examination/course, etc.) until the start of your stay
    • For students of a foreign language: upload a short explanation that you are studying the language, or upload a Transcript of Records, for example
       
  • Transcript (from UNIGRAZonline)
  • Confirmation of 100 euros deposit (see "Deposit")
  • If necessary, supplementary form in case of applying for several mobility programmes: If you apply for several mobility programmes at the University of Graz at the same time (e.g. Erasmus+, Erasmus+ International, Joint Study, ISEP)
  • If necessary, NAWI Graz supplementary form: For NAWI Graz students

Application via Mobility-Online (access via your business card in UNIGRAZonline) from:

until March 25, 2021 Remaining places for stays in winter and/or summer semester 2021/22.
until June 17, 2021 Remaining places for stays in summer semester 2022
until September 9, 2021

The remaining place lists for stays in summer semester 2022 will be published in mid-August. After that, the application can be made via Mobility-Online (access via your business card in UNIGRAZonline).

You have to deposit 100 euros and specify the mobility programme and the purpose of use ("Verwendungszweck") "KAUTION - ASO702500017,, Erasmus+" to the following account:

  • Account holder: University of Graz / Universität Graz
  • Bank: Raiffeisen-Landesbank Steiermark
  • IBAN: AT36380000000004946
  • SWIFT/BIC: RZSTAT2G
  • BLZ: 38000
  • Account number: 00000049460

Upload the deposit confirmation in Mobility-Online with all other application documents. Detailed information on deposits can be found here.

You will receive a mobility grant to cover the increased cost of living in the host country.

Current grants for stays in the academic year 2020/21

(The grant amounts for stays in 2021/22 will be announced in June 2021)

Group Countries grant per month of stay
1 Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom 480 euro
2 Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain 430 euro
3 Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, North Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia, Turkey 380 euro
SEMP Switzerland CHF 1.900-2.200 per semester

If you receive study allowances in Austria, you can also apply for an additional study abroad support - it does not reduce the mobility grant. For further information, please contact the Studienbeihilfenbehörde (0316/81 33 88, Metahofgasse 30, 8020 Graz).

You can also apply for a special grant under certain circumstances (illness, disability, taking children). For more information, please visit the OeAD website or the contact the programme officer.

Step 2: Selection, assignment & nomination

If you have successfully applied, the following steps are completed in the background:

  1. Selection: At the end of the application period, the academic coordinators begin to select suitable candidates for a partner institution. The coordinators will announce their selection results in Mobility-Online to the applicants.
  2. Rejection: if you do not get selected, you will be contacted and informed about alternatives.
  3. Assignment: After the IRO has checked the selection results, we will inform you about the assigned study place as well as the further process by email.
  4. Nomination to host institution: As a further, we officially nominate you to the host institution, i.e. we inform our partner institution that we have allocated a study place to you.

You only have a definitive study place abroad when the host institution accepts your application!

Students are selected according to the following criteria/weighting:

  • 25%: the study/research plan is well composed; it is appropriate for the duration of the stay; the course recognition seems realistic; student still has sufficient ECTS available that can be recognized
     
  • 20%: Grade average, is automatically transferred via UNIGRAZonline to Mobility-Online
     
  • 20%: Academic performance, i.e. progress, average ECTS scores per semester, certain courses, etc.
     
  • 20%: Motivation, i.e. academic and personal motivation, commitment to studies
     
  • 10%: (sufficient) language skills according to the requirements of the partner institution
     
  • 5%: Curriculum vitae and additional activities,i.e. extracurricular activities such as volunteering, mentoring incoming students, etc.

Step 3: Being assigned to a host institution

You have been assigned to a host institution by the program officer of the IRO and must now complete the following steps, which we will also inform you about via email:

The session we offer should provide you with important information about the upcoming steps. You will receive an email with relevant dates as well as checklists. Please bring the checklists to the appointments.

In the new Erasmus programme (2021-2027), the mobility grants will transferred by the University of Graz. As soon as we receive more information, we will post it here.

According to the programme guidelines, you need a Learning Agreement (LA) signed by all parties (yourself, Host Institution & University of Graz) before the start of your mobility. You can download and edit a template in Mobility-Online.

In addition, a pre-recogntion notification (in German Vorausbescheid - VB) is required in Austria. It is the legal basis for crediting courses completed abroad and is processed via UNIGRAZonline. The VB is issued by the competent faculty and is mandatory in addition to the LA. Attention: please take into consideration that it takes around 6 weeks to issue the VB!

Upload the LA and the VB to Mobility-Online within the specified deadline:

  • Stays beginning in the winter semester 2021/22 until 25.06.2021
  • Stays beginning in the summer semester 2022 until 12.11.2021

Notes:

  • If your host university requires the Learning Agreement for the application, prepare the pre-recognition at the same time. Take into account the processing time of the faculty, so that you do not miss the application deadline at the host institution.
     
  • If you do not enter into a learning agreement and/or pre-recognition, we must withdraw the nomination to the host institution.
     
  • In order to create the LA and VB, information sessions are offered together with the faculties - please bring these instructions to the appointment. Please follow the instructions according to the faculty of your study programme (available in German only):

Here you can find a handout providing a general overview (in English) about how to prepare a Learning Agreement and a pre-recognition notification. 

For more information: Recognition of examinations abroad (Director of Studies Directive) (in German)

After the programme officer of the IRO has nominated you to the host institution, the host institution will send you an email with information on the upcoming steps. You must now apply independently to the host institution.

Information about the respective submission deadlines and documents can be obtained from your host institution. Check with the host institution in good time about what you need and by when to apply!

Our office nominates you to the so-called STUDENTS-Online Database of OeAD GmbH (Austrian Exchange Service) by the end of June / end of November at the latest. The financial grant is not paid out through our office, but is handled through OeAD.

You must register in STUDENTS-Online as soon as you are asked to do so by email!

The Erasmus+ agreement is available there at least 20 days before the start of your stay. Please print it out twice and sign it. Personally hand them in at the OeAD office or send them by post (Zinzendorfgasse 19, 8010 Graz). A scan is not enough!

After that, the mobility grant will be paid out (80% in advance, 20% after the stay) – the current grant amounts can be found above at Step 1. Exception: If your stay does not start at the location of the host university, you will only receive the first instalment after arrival to the host country and after presenting an arrival confirmation.

At the same time, you can also receive grants or allowances, such as a study allowance according to the Studienförderungsgesetz ("Study Promotion Act"), or another scholarship from Austrian federal funds. However, the simultaneous receipt of a grant from the European Commission for the same activity is excluded (prohibition of double funding).

All relevant documents can be found on the website https://bildung.erasmusplus.at/studentinfo.

To stay enrolled, you have to pay the students union fee at the University of Graz during your stay abroad!

During the stay abroad, no tuition fees are payable at the host institution and at the University of Graz. You can find further information on the website of the Academic Affairs.

Step 4: Preparing for your stay

Shortly before your stay, this is what you need to do:

Before the mobility, you will take a mandatory language test (assessment) from the European Commission if your main teaching or working language in the host country is one of the following languages (except native speakers):

Bulgarian Italian Portuguese
Danish Irish Romanian
German Croatian Swedish
English Latvian Slovenian
Estonian Lithuanian Slovak
Finnish Maltese Spanish
French Dutch Czech
Greek Polish Hungarian

The language test is not a selection criterion for Erasmus+ but documents your language level. You will receive an email at least one month before the start of your stay to take this test. After that, if you are interested, you can voluntarily take free online language courses in the national and/or language of instruction. You must decide whether you would like to take a course in the local language before starting the course in the language of instruction.

For more information: http://erasmusplusols.eu/de/

You are responsible for appropriate insurance coverage abroad. It is best to contact your current insurance company directly if you have any questions. The paid students union fee means that you are insured against accidents and liability during your stay abroad in many countries. Only accidents and damages caused by the course of study are covered, not in the private environment. For more information, see https://www.oeh.ac.at/service/versicherung.

Check that you have a valid European Health Insurance Card (EHIC) - recognized in EU countries as well as Bosnia-Herzegovina, Iceland, Liechtenstein, North Macedonia, Montenegro, Switzerland, Serbia. In order to use the EHIC abroad, the data fields on the back of the e-card must be fully filled in. If the data fields are filled with asterisks. If you do not have a valid EHIC, you should contact your health insurance institution for a "certificate as a provisional replacement for the EHIC" in good time before the start of your trip.

Some host institutions provide accommodation or assist in finding suitable accommodation. Please inquire independently about possibilities in the host country.

Useful links:

You may have to apply for a visa independently, please contact the respective authority for further information:

The UK has left the European Union. All EU nationals coming to live and study in the UK will also be subject to the new immigration system and will need to familiarize with eligibility criteria on  https://www.gov.uk/standard-visitor-visa/eligibility as well as the information on the visa services website of the host institution.

Some nationalities can apply for this visa at the UK border, but some will need to obtain it in advance of travel. To check whether or not you need to apply in advance, please use https://www.gov.uk/check-uk-visa.

Please ensure you leave plenty of time to apply for your visa before your planned travel.

Please keep an eye on travel advice from the Ministry of Foreign Affairs and include this when deciding whether you stay or go abroad:

We also recommend to register your stay abroad at the ministry under https://ias.bmeia.gv.at/reiseregistrierung/ (or at your home country) in order to be available in case of an emergency.

For reasons of climate protection, try to organize your arrival and return journey as ecologically as possible, e.g. by train. Because the stay lasts several months, a slightly longer journey is no problem; the time can be well used for preparation.

During the stay

Would you like to know how to extend your stay or change the study plan/Learning Agreement? In these checklists you will find more information (available in German only):

(as of September 2020)

Here you can find a general overview (in English) about the further steps to be considered during your mobility (see from Page 8).

This project was funded with the support of the European Commission. The sole responsibility for the content of this publication lies with the author; the Commission shall not be liable for the continued use of the information contained therein.

Erasmus+ programme officers

Universitätsplatz 3
Ground Floor
8010 Graz


Office hours:

Mon - Fri: 9.30 am - 12 noon
Wed: 1 - 3 pm
as well as on appointment

(during holidays:
Mon - Thur: 10 am - 12 noon)
Contact person
  • Mag.
    Vanja Novak
    Phone:+43 (0)316 380 - 2212
  • Mag.
    Karin Schwach
    Phone:+43 (0)316 380 - 1245

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