If you face unforeseen difficulties and/or challenges during your stay abroad, please, contact us by e-mail as soon as possible so that we can look for possible solutions together.
Arrival Confirmation
Have the first part of the confirmation of stay, which you can download from Mobility-Online, signed and upload the signed document in Mobility-Online. Keep the original document in a safe place, because at the end of the stay it has to be signed again by the host university and the original has to be handed in to the International Relations Office in Graz.
Changes to the Learning Agreement
If you have to change your Learning agreement, please, proceed as follows:
- Adding new courses: apply for a Vorausbescheid for the course(s) you wish to add. When you’ve received the confirmed Vorausbescheid, follow the instructions we have already sent you by email and complete all the necessary steps.
- Deleting courses only: Follow the instructions we have already sent you by email and complete all the necessary steps.
You will receive detailed instructions per email.
Do you wish to extend your stay?
If you wish to extend your stay, send us an email to erasmus.outgoing(at)uni-graz.at. Please read the information below carefully.
We will also send you an email with detailed instructions.
An extension of the Erasmus+ study period must not result in an interruption of the Erasmus+ study period abroad. Example: Your original period of stay is from 01.10.2023 to 31.01.2024. The extension must then be applied for from 01.02.2024 (not earlier and not later).
- The extension period must be at least 19 days.
- No extension is possible from summer semester to winter semester. A new application must be submitted.
To apply for an extension of your stay, you need to submit the following documents.
- Application for extension: You can download the application form from Mobility-Online. You must fill it in and have it signed by the host university. In case you wish to work during your extension also on your thesis, you have to include an academic reason for doing so.
- Pre-notification (Vorausbescheid) for the extension period: as before the stay.
- Learning Agreement: After you’ve received your confirmed Vorausbescheid, you can make the Changes to the LA according to the instructions you have received via email. The LA must be signed by all 3 parties. As for the original mobility, at least 3 ECTS credits per month of stay recognized in Graz have to be proven for the extension period as well.
- Application for thesis (only if you are working on the thesis during the stay): In case you decide doing so, please let us now as soon as possible and we release the template for download from Mobility-Online for you. Download it, fill it in and have it signed by your thesis supervisor in Graz.
The extension application, Changes to the Learning Agreement and the new pre-notification as well as the thesis application (if you will be working on your thesis during the extension) must be submitted in Mobility-Online at least one month before the end of the original contract period. You find the original end date of your stay in your Grant Agreement.
If an extension has been approved, you will receive an amendment to your existing agreement via Mobility-Online. Financial support for the extension period can only be granted according to available funds - there is no legal claim.
Continuous enrollment at Uni Graz
During your stay abroad you must remain enrolled at the University of Graz. Please, ensure to continue your enrollment at the University of Graz by paying the fees according to the deadlines of the Academic Affairs Office: https://studienabteilung.uni-graz.at/en/dates-deadlines/
We will notify the Academic Affairs Office about your stay abroad once you have submitted the original signed Erasmus+ grant agreement, and uploaded the arrival confirmation signed by the host university to Mobility-Online.
Only for students who must pay the tuition fee at the University of Graz: If you have already paid the tuition fee, you must apply for a reimbursement of the fee on your own and according to the deadlines of the Academic Affairs Office: https://studienabteilung.uni-graz.at/en/tuition-fee/tuition-fee-reimbursement/
To receive the last instalment of your mobility grant and to officially complete your stay, you have to complete the steps, described here.
