At the info events on the Erasmus+ International application process (in German only), you will learn more about the following topics:

• search for the most suitable host university
• creating the online application in Mobility-Online
• preparing and submitting the application

Next Info event: March 19, 2025 at 2 PM / HS 62.01

As the upcoming information session will be held in German, please contact the Programme officer if you would prefer to arrange a one-on-one consultation in English.

Katherin Saldias Sanchez, Lic. Lic.

Universitätsplatz 3, Ground floor 8010 Graz

Phone:+43 316 380 - 5848

E-mail: erasmusplus.intl.outgoing(at)uni-graz.at

Office hours: Mon-Fri 9:30 a.m. - 12 p.m. Wed additionally 1 p.m. - 3 p.m. as well as by appointment (during holidays: Mon-Thurs 10 a.m. - 12 p.m.)

• long-term mobilities: You will receive 700 EUR per month to cover the increased cost of living in the host country
• short term PhD mobilities: The grant amounts to 79 EUR per day until the 14th day, and from the 15th to the 30th day, it is 56 EUR per day

In addition to the mobility grant, you will receive a one-time travel grant of up to 1.735 EUR, depending on the distance between University of Graz and the host university, which is calculated using the Erasmus+ Distance Calculator, as well as the type of transportation used (environmentally friendly or non-environmentally friendly travel). Students who choose green travel can apply for additional travel days. The new Erasmus+ program generation places a strong emphasis on environmentally friendly and responsible practices.

Note: The travel support consists of guideline amounts that may vary depending on budget availability for each call.

In addition to the mobility grant mentioned above, you can receive further financial support ("top-ups") stated below. To receive a top-up, you will have to submit additional documents.

• Students with fewer opportunities (€ 250 per month; only one of the following options available at a time):
  • Students with children who accompany their parents during the mobility
  • Students with disabilities (if you have a disability pass)
  • Students with chronical diseases, if the students have higher costs because of the mobility as compared to the costs in the home country (Allergies and food intolerances are excluded)

The inclusion support is intended to cover additional costs related to students with physical, mental or health-related conditions. The costs are covered on a real cost basis. The inclusion support can also be used to cover the costs of a preparatory visit or of an accompanying person. Only costs which occur after the Grant Agreement was signed can be reimbursed.

The following students can apply for inclusion support:

• Students with fewer opportunities (see above)
• Erasmus+ students who are not in the fewer opportunities group identified in Austria, but who can still demonstrate a real need for additional financial support on a real cost basis.

The inclusion support and the top-up can be combined.

f you receive study allowances in Austria, you can also apply for an additional study abroad support - it does not reduce the Erasmus+ mobility grant. For further information, please contact the Stipendienstelle Graz (0316/81 33 88, Metahofgasse 30, 8020 Graz).

You must be enrolled for a regular study program at the University of Graz OR as a student:in/co-student:in the context of a NAWI Graz cooperative study program.

You must have completed at least the first year of the study programme relevant for the stay at the start of mobility (not at the time of application) and 60 ECTS - only relevant for bachelor students.

Please note that you must have enough ECTS credits available for recognition - see recognition of performance abroad below.

There must be a sufficient number of ECTS credits available in your study program for you to undertake an Erasmus+ International stay abroad—ideally 30 ECTS credits per semester, which must be recognized for your studies in Graz.

If you write an academic thesis during your Erasmus+ International stay, the ECTS credits must be awarded by the supervisor in Graz and will also be counted toward these requirements. Please note that in this case, an academic explanation in your motivation letter is required during the application process, explaining why you wish to work on your thesis abroad.

Once you have been assigned an Erasmus+ International stay, you will also need a written confirmation from the host university stating that you are allowed to work (exclusively) on your thesis abroad. This confirmation must be sent to us via email.

For long-term mobilities: The minimum recognized workload is 3 ECTS credits per month of stay and must be recognized within the study program in Graz through which you applied.

For short-term mobilities for doctoral students: If you wish to undertake a blended short-term mobility (i.e., a combination of a funded physical stay and a digital learning phase), you must earn at least 3 ECTS credits. This rule does not apply to short-term mobility without a virtual component. In the case of theses or other activities for which no ECTS credits are awarded as such, the 3 ECTS credit minimum for blended short-term mobility is not mandatory but should be considered as a guideline for the workload.

Duration of stay for regular study visits ("semester abroad"): 2-12 months.

Short-term mobilities: 5-30 days physical stay with virtual component (for PhD students also without virtual component) Note: the information on short-term mobilities may still change!

Important: The maximum length of stay of 12 months for Erasmus+ mobilities per study level (bachelor, master, doctorate) or 24 months (diploma studies) must not be exceeded! The number of stays is irrelevant. All Erasmus+ stays count (e.g. Erasmus+, Erasmus+ International, Erasmus+ Internship, Erasmus+ BIP, Erasmus Mundus Action 2 ...).

At first, you apply at our office for a spot and not yet directly at the host university. Depending on the host university, different language skills are required; you can usually find this information on the website of the desired host university. Depending on the language of instruction at the host university, you will need suitable proof for the application to the University of Graz (e.g. Matura certificate, completed courses etc. - see application documents).

Attention: for the host university you may need additional standardised proof (for example an official language certificate) - but you will only need this proof once you have been selected for the study place.

You must not have an employment at the University of Graz during mobility (excluding doctoral students).

You may have to meet additional requirements, for example some spots are reserved for a certain field of study, please see the list of available places.

You will need the following application documents for the online application:

• application form (with photo and signature) - mandatory
  • Download the form in Mobility-Online and print it out
  • Add a photo of yourself to the form (this can also be inserted into the document before printing) and sign the form personally
  • Scan the signed form and upload it to Mobility-Online
• Letter of motivation (1 to 2 pages) - mandatory
  with academic and personal motivation justification (in English if the language of instruction is not German or if no other language is indicated on the list of spots) max. 1-2 pages, at least one paragraph per selected partner institution
• Preliminary study plan - mandatory (template)
  Your preliminary study plan does not require an official confirmation. You can choose what you consider suitable, if necessary you can consult the respective departmental coordinator.
  Please check the website for incoming exchange students of the partner institution to find the list of available courses.
• CV / resume - mandatory
  Only in English, if the language of instruction is English!
• Transcript of records for all completed and ongoing study programmes you are enrolled for - mandatory
  From UNIGRAZonline
• Statement of language skills required at the host institution - mandatory
  Examples:
  • Evidence of completed studies / completed courses
  • Secondary school certificate
  • Language Certificates
  • Document, in which you will assess your own langauge skills and explain how you will still prove them (e.g. examination/course, etc.) until the start of your stay
  • For students of a foreign language: upload a short explanation that you are studying the language, or upload a Transcript of Records, for example
• English letter of recommendation - mandatory
  From a teacher at the University of Graz, for a PhD Short-Term stay from the supervisor of the University of Graz. Letters of recommendation must be signed and stamped by the institute and can be sent directly by the recommenders to the programme coordinators via uni-internal house mail.
• Confirmation that the deposit was paid- mandatory
• If applicable: supplementary form in case of applying for several mobility programmes: If you apply for several mobility programmes at the University of Graz at the same time (e.g. Erasmus+, Erasmus+ International, iStudy, ISEP)
• If applicable: NAWI Graz supplementary form: For NAWI Graz students only

You have to deposit € 100 and specify the mobility programme and the purpose of use ("Verwendungszweck") "KAUTION - ASO702500017,, Erasmus+ International" to the following account:

• Account holder: University of Graz / Universität Graz
• Bank: Raiffeisen-Landesbank Steiermark
• IBAN: AT363800000000049460
• SWIFT/BIC: RZSTAT2G
• BLZ: 38000
• Account number: 00000049460

Upload the deposit confirmation in Mobility-Online with all other application documents. Detailed information on deposits can be found here.

You have to apply via the application portal Mobility-Online, access is available via UNIGRAZonline > "Office of International Relations (BIB)".

>>> Download step-by-step instructions with screenshots